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Private Limited Company Annual Compliance in India – ROC Filing, Due Dates, Process & Penalties (2026)

Comprehensive statutory maintenance for growing corporations. Maintain your active standing on the MCA portal, avoid heavy daily penalties, and ensure board-level transparency.

MCA V3 Portal Compliance
Penalty Risk Mitigation
Director Qualification Safety
Audit-Ready Financials
Active Status Maintenance
Shareholder Trust Building

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Corporate Governance 2026

The Backbone of Corporate Stability

Running a Private Limited company involves ongoing legal responsibilities. Governed by the Companies Act, 2013, annual compliance is mandatory to keep your company legally valid and active.

Whether your enterprise is a startup or a funded venture, Pvt Ltd Annual Compliance in India ensures transparency and avoids the risk of strike-off. If you are handling Pvt Ltd Annual Compliance in Delhi or anywhere else, our platform automates the filing of AOC-4 and MGT-7 with technical precision.

Core Statutory Filings

Form AOC-4

Financial Statement Filing

Filing of Balance Sheet, Profit & Loss Account, and Auditor's Report.
Due within 30 days from the date of the AGM.
Mandatory disclosure of company's financial health to the ROC.

Form MGT-7

Annual Return Filing

Detailed return containing Shareholder and Director structure.
Due within 60 days from the date of the AGM.
Small companies file Form MGT-7A (Abridged version).

Meeting & Governance Mandates

Annual General Meeting (AGM)

The primary forum for shareholders to review and approve corporate performance:

Must be held within 6 months from the end of the Financial Year.
Agenda: Financial Approval, Dividend Declaration, Auditor Appointment.

Board Meeting Governance

Regular board oversight is mandatory for operational transparency:

Conduct minimum 4 Board Meetings per financial year.
Maximum gap of 120 days between two meetings.

Statutory Documentation & Auditor Governance

Documents Required for Annual Filing

Audited Financial Statements (Balance Sheet & P&L)
Statutory Auditor's Report & Director's Report
List of Shareholders and Share Transfer Details
Minutes of Board Meetings and AGM
Attendance Records & Meeting Notices

Maintaining these records is a legal mandate under the Companies Act, 2013.

Auditor Appointment (ADT-1)

Every company must appoint a statutory auditor to verify its financial health:

First Auditor

Must be appointed within 30 days of incorporation by the Board.
Subsequent Auditor

Appointed at the AGM for a term of 5 years (subject to ratification).

Board & AGM Compliance Details

Meetings must follow strict procedural guidelines to be legally valid:

Proper Notice to Members

Minimum Quorum Required

Agenda Preparation

Recording Minutes

Delhi Key Points

Compliance for companies registered in Delhi & NCR:

Filing is strictly 100% online via the MCA V3 portal.
Immediate daily penalty applied on crossing the deadline.
Strict adherence to digital signatures (DSC) for all filings.
Professional certification is mandatory for AOC-4 & MGT-7.

Event-Based Compliance & Management

Ad-Hoc & Event-Based Filings

Apart from annual filings, companies must notify the ROC within specific timelines for these events:

Change in Directors: Appointment or Resignation (Form DIR-12).
Address Change: Shifting of Registered Office (Form INC-22).
Capital Structure: Increase in Authorized Capital (Form SH-7).
Ownership: Transfer of Shares and allotment (Form PAS-3).

Compliance Management System

A robust internal system is required to manage complex corporate governance:

Regular Audits

Periodic checks of statutory registers and meeting minutes.

Deadline Monitoring

Automated tracking of AGM and ROC filing windows.

Strategic Benefits of Timely Compliance

Filing on time is a strategic investment in your company's institutional value:

Funding Ready

Active MCA Status

No Legal Notices

Stakeholder Trust

Common Mistakes & Risks

• Missing the 30-day window for AOC-4 after the AGM
• Filing incorrect or mismatched financial data on the V3 portal
• Not conducting the mandatory 4 Board Meetings per year
• Ignoring the update of the Statutory Register of Members
• Delays leading to the permanent disqualification of directors

Summary of Due Dates

Compliance	Form	Final Due Date
Financial Statements	Form AOC-4	Within 30 Days of AGM
Annual Return	Form MGT-7/7A	Within 60 Days of AGM
Holding of AGM	—	Within 6 Months of FY End
Income Tax Return	Form ITR-6	By 30th Sept / 31st Oct

Penalty for Non-Compliance

Failure to comply leads to severe legal and financial consequences:

Late filing fees of ₹100 per day per form.
Disqualification of Directors from future directorships.
Company "Strike-off" or removal from MCA records.
Heavy fines on both the company and responsible officers.

Record Maintenance Pillar

Beyond filings, companies must maintain internal statutory records:

Register of Directors & Shareholders
Register of Loans & Investments
Minutes Books for Board & General Meetings

Automate Your Corporate Compliance

Ensure zero-error filings and protect your company's active status. Trust Kaagzaat for institutional-grade compliance management in India.

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How it works

Our Streamlined Process

We handle the complex paperwork so you can focus on building your business. Here is exactly what happens after you sign up.

Financial Audit

Closing of books and preparation of financial statements by the statutory auditor.

Board Approval

Conducting a Board Meeting to review and approve the financial statements.

Shareholder AGM

Holding the Annual General Meeting to approve accounts and auditor appointments.

Form AOC-4 Filing

Filing of financial statements on the MCA V3 portal within 30 days of the AGM.

Form MGT-7 Filing

Filing of the Annual Return containing shareholding details within 60 days of the AGM.

ITR Compliance

Filing of Income Tax Return (ITR-6) for the company with the Tax Department.

Statutory Registry

Updating the Register of Members and Minutes Books for the financial year.

DIR-3 KYC

Annual KYC filing for all active directors of the company.

Pricing

Transparent, No-Surprise Pricing

Choose the package that best fits your business needs. All fees are completely transparent.

Essential Compliance

For small companies with NIL or low transactions.

₹5,999 / one-time

Form AOC-4 & MGT-7 Filing
Due Date Tracking
Minutes Drafting Support
Annual Filing Reminder

Professional AMC

Complete annual maintenance for active enterprises.

₹14,999 / one-time

Full ROC Filings (AOC-4/MGT-7)
ITR-6 Filing Support
Board Resolution Drafting
Statutory Register Maintenance
Director KYC (DIR-3)
DPT-3 & MSME-1 Filing

Testimonials

Trusted by 10,000+ Founders

Don't just take our word for it. Here is what business owners have to say about our registration services.

"Switching to Kaagzaat for our AMC was the best decision. Their technical team handles the MCA V3 glitches perfectly, ensuring we never miss a deadline."

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Goel Logistics Pvt Ltd

"Switching to Kaagzaat for our AMC was the best decision. Their technical team handles the MCA V3 glitches perfectly, ensuring we never miss a deadline."

Sanjeev Goel

Goel Logistics Pvt Ltd

FAQ

Frequently Asked Questions

Got questions? We have answers. If you can't find what you're looking for, our team is just a call away.

What is the due date for filing Form AOC-4?

Form AOC-4 (Financial Statements) must be filed within 30 days from the date of the Annual General Meeting (AGM).

What is the due date for Form MGT-7?

Form MGT-7 (Annual Return) must be filed within 60 days from the date of the Annual General Meeting (AGM).

When should a Private Limited company hold its first AGM?

The first AGM must be held within 9 months from the end of the first financial year. Subsequent AGMs must be held within 6 months of the FY end.

How many Board Meetings are required in a year?

A minimum of 4 board meetings must be held every year, with a maximum gap of 120 days between any two meetings.

What is the penalty for late filing with ROC?

The penalty is ₹100 per day for each form. In addition, the director may face disqualification if filings are missed for 3 consecutive years.

Is it mandatory to appoint a statutory auditor?

Yes. Every company must appoint a practicing Chartered Accountant as its statutory auditor within 30 days of incorporation.

Can we file NIL returns for an inactive company?

Yes. Even if your company has no business activity, you must file NIL AOC-4 and MGT-7 every year to keep the company "Active".

What is Form MGT-7A?

MGT-7A is an abridged (shorter) version of the Annual Return specifically designed for OPCs and Small Companies.

Do I need a DSC for annual compliance?

Yes. All directors and the certifying professional must have valid Digital Signature Certificates (DSC) to sign the compliance forms.

What is the cost of professional fees for AMC?

Professional fees usually range from ₹5,000 to ₹20,000 depending on the size of the company and volume of transactions.

Is an AGM mandatory for a company with no activity?

Yes. Even if a company has no business or turnover, it is legally required to hold an AGM and file the annual returns (NIL filings) to maintain its active status.

What happens if the AGM is not held within 6 months of FY end?

The company must apply for an extension to the ROC (Form GNL-1). Failing to hold an AGM without an extension can lead to heavy penalties and prosecution of directors.

Can an AGM be held on a public holiday?

No. As per the Companies Act, an AGM must be held during business hours (9 AM to 6 PM) on any day that is not a National Holiday (Jan 26, Aug 15, Oct 2).

What is the difference between a Board Meeting and an AGM?

A Board Meeting is a gathering of the directors to manage the company's operations. An AGM is a meeting of the shareholders (owners) to approve major corporate decisions.

Can the statutory auditor be changed before the 5-year term?

Yes, but it requires a special procedure including a board resolution, shareholder approval at a General Meeting, and filing of Form ADT-2 with the ROC.

What is a "Small Company" for ROC compliance purposes?

A Small Company is one with paid-up capital ≤ ₹4 Crore and turnover ≤ ₹40 Crore. Such companies enjoy lower fees and simplified filings (MGT-7A).

What is Form DPT-3 and is it mandatory?

DPT-3 is the Return of Deposits. It is mandatory for every company to file this annually to disclose any outstanding loans or deposits as of March 31.

What is MSME-1 filing?

Companies that have outstanding payments to MSME vendors for more than 45 days must file Form MSME-1 half-yearly to report these delays.

Are there any compliance exemptions for startups?

DPIIT-recognized startups enjoy certain relaxations, such as holding only 2 board meetings a year (one in each half) with at least a 90-day gap.

What is the "Condonation of Delay" process?

If a company misses a deadline significantly, it may have to file a petition for condonation of delay with the Central Government to regularize its filings.

Is DIR-3 KYC mandatory for all directors?

Yes. Every individual holding a DIN must file the DIR-3 KYC annually before September 30, even if they are not currently a director in any company.

What are the consequences of non-compliance for directors?

Directors can be disqualified for 5 years, their DIN can be deactivated, and they may be barred from being appointed in any other company.

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